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Save Time By Using Scheduling Software
Are you still booking meetings the old-fashioned way?
In my work, I am constantly scheduling meetings with people. It’s typically with content creators spread throughout the world, or with coaching clients who don’t operate on typical 9–5ish schedules. Many of these folks are always on the go, sometimes hopping to different timezones regularly.
Maybe you can relate?
The old days
In the old days, scheduling meetings often worked like this.
- Email the person to ask them when they would be able to meet. They might respond in a timely manner, but probably not. It would often require a follow-up message
- If they respond, they may give you one or two timeslots. Chances are that these time slots won’t work for you
- You respond back with alternative time slots that work better for you
- They may not respond to the message until some of these time slots have passed, but they finally agree to meet you at a certain time!
- You then respond back to confirm this time and/or send out a meeting invite for the agreed-upon time. There may also be the need to explain how the meeting will take place. I’ll call you at this number. Or we’ll meet on this meeting link. Or meet me at the tables on the patio of a certain cafe.
This sounds like a horrible way of operating right?
The new way
With all of the technology we use every day, there had to be a better way right? For me, the solution was to start using some calendar scheduling software. There are many fine options out there, but I personally use a service called Calendly.
Calendly allows you to just share a link with your meeting partner. They can then see the open slots on your calendar and book a time that works for them. This can happen totally asynchronously! No need to email back and forth. You don’t even really need to know what time zone they’re in. It’s just magical.
Calendly
There are tons of customization options once you set up a Calendly account. You can change things like the default duration for a meeting, or…
